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Change Registered Office

How to Change Registered Office of Company in India – Complete Guide

The registered office of a company or LLP is the official address recorded with the Ministry of Corporate Affairs (MCA). All legal, statutory, and government communications are sent to this address. Over time, businesses may need to change their registered office due to relocation, expansion, or operational reasons. 

Whether you want to change registered office in Ahmedabad, move across Gujarat, or update your address anywhere in India, this guide explains the step by step registered office change procedurecompliance requirements, and key ROC filing processes. 

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What Is a Registered Office?

registered office is the official address of a company or LLP as per the Companies Act, 2013. It is used for: 

Receiving government and legal notices

Displaying on company documents, invoices, and letterheads

Statutory correspondence

Why Companies & LLPs Change Their Registered Office

Professional registered office relocation services in Gujarat or across India ensure that the change is legally compliant and hassle-free. 
Businesses may need to change registered office due to: 

Relocation within the same city or to another state

Business expansion or downsizing

Cost optimization

Compliance with local regulations

Mergers, acquisitions, or restructuring

Step by Step Registered Office Change Procedure

This completes the steps to change registered office with ROC and ensures compliance under Companies Act 2013. 
Here is the detailed registered office change process: 

Step 1: Board Resolution

  • Conduct a Board of Directors meeting to approve the move  
  • Authorize a director or company secretary to handle ROC filings 

Step 2: Pass Special Resolution (If Required)

Mandatory if the office is moving:  

  • Outside city limits  
  • To another ROC/state  
  • File MGT-14 for the special resolution 

Step 3: Prepare Supporting Documents

Documents required include: 

  • Utility bill (not older than 2 months)  
  • Rent agreement or ownership proof  
  • NOC from the property owner  
  • Board resolution and special resolution 

Step 4: File Forms with ROC

Form INC-22 – Registered office change under Companies Act 2013 

Form INC-23 – Approval from Regional Director for state change 

For LLPs: Form LLP-15 – Change of registered office with ROC 

Step 5: ROC Verification & Approval

ROC reviews the forms and supporting documents  

Once approved, the new registered office is updated in MCA records 

Step 6: Update MCA & Statutory Records

Update GST, PAN, bank accounts, and licenses 

Ensure all legal documents display the new office address 

Types of Registered Office Changes

Change Within the Same City

When the registered office remains within the same city, it is a relatively simple process. This requires ROC notification and board approval.

Change from One State to Another

When shifting the registered office to a different state, MCA requires:  

  • Approval from the Central Government  
  • Amendment of the Memorandum of Association (MOA)  
  • Additional compliance under the Companies Act 2013 

Change Within the Same State but Different ROC

Even if the move is within the same state, the ROC jurisdiction may change. This requires a special resolution and filing with the new ROC.

Common Mistakes to Avoid

Professional registered office change India services mitigate these risks. 

Missing MCA filing deadlines (15 days for INC-22)

Submitting outdated utility bills

Skipping special resolutions when required

Filing incorrect forms

Not updating GST, PAN, and bank records

FAQ Question

FAQs – GST Cancellation in Ahmedabad

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Why Choose Professional Registered Office Relocation Services

Engaging experts ensures: 

Legal compliance under Companies Act 2013

Correct ROC filings for companies and LLPs

Accurate documentation and stamp duty guidance

Timely updates with MCA

Avoidance of penalties and delays

Conclusion

Changing the registered office is a critical compliance requirement for companies and LLPs in India. Whether you are moving within Ahmedabad, across Gujarat, or to a different state, following the registered office change process under Companies Act 2013 ensures legal validity and smooth operations. 

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